Joining Forces: Applying Design Thinking Techniques in Scrum Meetings

TL;DR

This paper explores how design thinking techniques can enhance Scrum meetings by addressing common challenges, improving collaboration, and making meetings more engaging through theoretical analysis and practical examples.

Contribution

It provides a framework linking design thinking techniques to Scrum meeting challenges and offers initial guidelines for integration to improve meeting effectiveness.

Findings

Design thinking techniques can support shared understanding in Scrum meetings.

Integrating design thinking can make Scrum meetings more engaging and collaborative.

Practical examples demonstrate how to apply these techniques in real settings.

Abstract

The most prominent Agile framework Scrum, is often criticized for its amount of meetings. These regular events are essential to the empirical inspect-and-adapt cycle proposed by Agile methods. Scrum meetings face several challenges, such as being perceived as boring, repetitive, or irrelevant, leading to decreased cooperation in teams and less successful projects. In an attempt to address these challenges, Agile practitioners have adopted teamwork, innovation, and design techniques geared towards improving collaboration. Additionally, they have developed their own activities to be used in Scrum meetings, most notably for conducting retrospective and planning events. Design thinking incorporates non-designers and designers in design and conceptualization activities, including user research, ideation, or testing. Accordingly, the design thinking approach provides a process with different phases and accompanying techniques for each step. These design thinking techniques can support shared understanding in teams and can improve collaboration, creativity, and product understanding. For these reasons, design thinking techniques represent a worthwhile addition to the Scrum meeting toolkit and can support Agile meetings in preventing or countering common meeting challenges and achieving meeting goals. This chapter explores how techniques from the design thinking toolkit can support Scrum meetings from a theoretical and practical viewpoint. We analyze Scrum meetings' requirements, goals, and challenges and link them to groups of techniques from the design thinking toolkit. In addition, we review interview and observational data from two previous studies with software development practitioners and derive concrete examples. As a result, we present initial guidelines on integrating design thinking techniques into Scrum meetings to make them more engaging, collaborative, and interactive.