Enhancement of the e-Invoicing Systems by Increasing the Efficiency of Workflows via Disruptive Technologies

TL;DR

This paper analyzes inefficiencies in Baltic region e-invoicing systems and explores how emerging technologies like AI and RPA can enhance automation and operational efficiency.

Contribution

It identifies current system drawbacks and proposes a conceptual e-invoicing ecosystem leveraging disruptive technologies for improved automation.

Findings

Identified operational, technological, and security drawbacks in current systems

Proposed a conceptual ecosystem for enhanced e-invoicing automation

Recommended future research directions for technology integration

Abstract

E-invoicing is a rapidly growing e-service in Europe as well as in the world. It is identified as a substantially significant element in progressing towards the goals of Digital Economy in the European Union. This thesis focuses on identifying inefficiencies in e-invoicing systems currently in use and the opportunities to apply emerging technologies such as artificial intelligence and robotic process automation, in order to increase efficiency and level of automatization. The study incorporates expert opinions and users perceptions in e-invoicing systems on the status quo and the necessities for higher automation. We focus on e-invoicing systems in the Baltic region consisting of the countries Estonia, Latvia and Lithuania. Based on the conducted research, the drawbacks in e-invoicing systems were identified related to operational, technological and information security related. Furthermore, the automation opportunities and general requirements for automation were identified. The functionalities that can be improved are discovered as well discussed in this thesis and the advantages of using emerging technologies in the context are explained. Based on research outcomes we propose a conceptual e-invoicing ecosystem and present recommenda-tions for its application along the future work needed in that field.