Evolution of Conversations in the Age of Email Overload

TL;DR

This large-scale study analyzes email reply behaviors, revealing how factors like load and demographics influence response times and lengths, with implications for improving email management tools.

Contribution

We provide the first large-scale quantitative analysis of email reply behaviors considering multiple influencing factors and develop predictive models for reply time and length.

Findings

Users reply to fewer emails as load increases.

Response speed may improve despite shorter replies.

Predictive models significantly outperform baselines.

Abstract

Email is a ubiquitous communications tool in the workplace and plays an important role in social interactions. Previous studies of email were largely based on surveys and limited to relatively small populations of email users within organizations. In this paper, we report results of a large-scale study of more than 2 million users exchanging 16 billion emails over several months. We quantitatively characterize the replying behavior in conversations within pairs of users. In particular, we study the time it takes the user to reply to a received message and the length of the reply sent. We consider a variety of factors that affect the reply time and length, such as the stage of the conversation, user demographics, and use of portable devices. In addition, we study how increasing load affects emailing behavior. We find that as users receive more email messages in a day, they reply to a smaller fraction of them, using shorter replies. However, their responsiveness remains intact, and they may even reply to emails faster. Finally, we predict the time to reply, length of reply, and whether the reply ends a conversation. We demonstrate considerable improvement over the baseline in all three prediction tasks, showing the significant role that the factors that we uncover play, in determining replying behavior. We rank these factors based on their predictive power. Our findings have important implications for understanding human behavior and designing better email management applications for tasks like ranking unread emails.