Institutional Repository saber.ula.ve: A testimonial perspective

TL;DR

This paper shares a decade of experience in building and operating a successful institutional repository, providing methodological guidelines and analyzing its impact on scientific dissemination.

Contribution

It offers a comprehensive case study and practical guidelines for establishing and maintaining institutional repositories based on extensive experience at Universidad de Los Andes.

Findings

High acceptance and adoption of technological tools

Quantitative results on repository activity

Identification of main obstacles faced

Abstract

In this paper, we describe our decade-long experience of building and operating one of the most active Institutional Repository in the world: www.saber.ula.ve <http://www.saber.ula.ve> (University of the Andes, Merida-Venezuela). In order to share our experience with other institutions, we firstly explain the steps we followed to preserve and disseminate the scientific production of the University of Los Andes' researchers. We then present some recent quantitative results about our repository activities and we outline some methodological guidelines that could be applied in order to replicate similar experiences. These guidelines list the ingredients or building blocks as well as the processes followed for developing and maintaining the services of an Institutional Repository. These include technological infrastructure; institutional policies on preservation, publication and dissemination of knowledge; recommendations on incentives for open access publication; the process of selection, testing and adaptation of technological tools; the planning and organization of services, and the dissemination and support within the scientific community that will eventually lead to the adoption of the ideas that lie behind the open access movement. We summarize the results obtained regarding the acceptance, adoption and use of the technological tools used for the publication of our institution's intellectual production, and we present the main obstacles encountered on the way.