The Long Term Fate of Our Digital Belongings: Toward a Service Model for Personal Archives

TL;DR

This study explores the challenges and current practices in personal digital archiving, highlighting the need for improved long-term storage solutions due to increasing digital belongings and associated risks.

Contribution

It provides empirical insights into personal archiving behaviors, identifies key challenges, and proposes the design considerations for a service model for long-term digital preservation.

Findings

Home users create and lose irreplaceable digital artifacts.

Users struggle with evaluating material worth and managing distributed storage.

Current practices are inconsistent and insufficient for long-term preservation.

Abstract

We conducted a preliminary field study to understand the current state of personal digital archiving in practice. Our aim is to design a service for the long-term storage, preservation, and access of digital belongings by examining how personal archiving needs intersect with existing and emerging archiving technologies, best practices, and policies. Our findings not only confirmed that experienced home computer users are creating, receiving, and finding an increasing number of digital belongings, but also that they have already lost irreplaceable digital artifacts such as photos, creative efforts, and records. Although participants reported strategies such as backup and file replication for digital safekeeping, they were seldom able to implement them consistently. Four central archiving themes emerged from the data: (1) people find it difficult to evaluate the worth of accumulated materials; (2) personal storage is highly distributed both on- and offline; (3) people are experiencing magnified curatorial problems associated with managing files in the aggregate, creating appropriate metadata, and migrating materials to maintainable formats; and (4) facilities for long-term access are not supported by the current desktop metaphor. Four environmental factors further complicate archiving in consumer settings: the pervasive influence of malware; consumer reliance on ad hoc IT providers; an accretion of minor system and registry inconsistencies; and strong consumer beliefs about the incorruptibility of digital forms, the reliability of digital technologies, and the social vulnerability of networked storage.